Our Policies


BMIC Scheduling Policies for 3T MR Studies

The Bio-Molecular Imaging Center (BMIC) is committed to delivering the best MR services to all investigators in the most efficient manner. MR is a valuable and expensive resource; efficient use of this instrument is essential so that we may provide services in an equitable manner and keep costs from escalating. Therefore, the following scheduling policies will be followed:





  • Please consult the online calendar to determine current scanner availability.
  • Scans for approved projects will be scheduled by the Program Coordinator, who can be reached via
    1) The online scheduling form, which automatically generates an email
    2) Email directly at bmic@uw.edu
  • Scans will be handled on a first-come-first-serve basis according to the time stamp on the request.
  • When requesting scans directly over email, please include the following:
      • The study name
      • The complete requested date of the study 
      • The start and end time of the scan
      • Your contact information (name, email, and phone number)
      • Subject ID (you must have an ID number to start an MR scan)
      • Any other relevant information, such as IV setup requirement
  • For all studies in which subjects receive medications (including MR contrast agents), a licensed physician must be present during the study and for a minimum of 20 minutes after drug administration. As noted in the PIF, study investigators are responsible for arranging physician coverage.



  • Cancellation can be made by emailing bmic@uw.edu.
  • For studies scheduled for 1 hour or less, notification of cancellation must be given at least 3 working days in advance.
  • For studies scheduled for more than 1 hour, notification of cancellation must be given at least 5 working days in advance.
  • If you have a last minute cancellation, please call BMIC at 206-543-3061.
  • If studies are not canceled in a timely fashion, the investigator may still be charged for the original reserved time.