- Open your folder which is most closely associated with the event. In View mode, find the Add New tab on the top right, and choose Event. This opens the Add Event window.
- Enter required fields: Title; Start Date (not today’s date, but the date of your event); End Date; Check twice that you chose your preferences for AM or PM; otherwise your event at 12:00 PM may be listed as happening at midnight, or 12:00 AM.
- Description: this is optional. Keep it to 10 words or less. This field does not take carriage returns. If you need it to break as 2 lines on the front page, experiment with the word count so that the first and second lines break naturally, and test its view on the front page. Description fields don't accept links either, so don't add the words "Click here to read more." (Readers will need to click on the title of your event to read details.)
- Contact Name. This is the person who will know details in case guests wish to call or email with questions. Probably that person is you, the creator of this entry. But if guests should contact someone else, enter that person’s name here. Ideally, the contact person will be aware of the event and pleased to receive inquiries.
- (Other fields are pretty much self-explanatory.)
- Event type(s): Existing Categories This will be helpful if someone is searching the website for events such as yours, and for site-wide event listings. To choose just one category, click on its name. Note that clicking on some other category will remove your first choice and replace it with the second. But... To choose more than one category, in Windows click on one choice, then hold down the Control key. This will allow you to click on as many choices as you wish to use, to describe your event. Note the feature Front Page. Choosing this, if you wish to, will automatically post your event to the website front page! (Events will not appear in the navigation tree though.)
- At the bottom of the screen, click Save. Now you can take a look at your event, nicely saved in an attractive box.
- Look toward the top right, to the State status button, and check that it reflects your preferences. For example, if the default State is Members Only (green), and if your event is Public for viewing and attendance by guests who are not Radiology department members and not logged in, then you can change the State of your event to Public (blue). Click on State > Make Public.
- To make changes in your Event listing, click the Edit tab, change, and Save.
- If you want your event to be viewable by the public, open a new browser (better still, open two different ones) and test to make sure that you can view the event on the front page without logging in.
- If the event does not appear right away, that is simply because events appear on the front page in chronological order. If many other events pre-date yours, yours should still be in the queue nevertheless, and should take its place when the earliest events are over. The front page is designed to automatically schedule and post events.
- If there is a problem and your event can not be loaded to the front page, a member of Radiology Web Services will let you know.
- After the event is over, there is no need to remove it from the front page. At the end of that calendar day, the event will be shifted off the front page automatically. But it's a good idea to go to your folder, click Contents, checkmark your event, and in Change State at the bottom scroll down and make it Private. That way people will not search for it and show up for a past event, and also that way you can keep all of your info on hand; next time you hold this event, you could copy this item, edit the info, change state to Public, and post to the front page again.
- Note: I just tried to add an Event to Radiology Web Services and got an error because that is not a folder, it's a collection. You can't add an Event to a collection. Add it to your folder instead.
Enjoy your event!