Help!

For tech support help from Radiology Web Services for editing the website, either

• Click here, for Radiology Web Services  Or,
  

• email us from anywhere at cases@uwrad.fogbugz.com .   Or,

• On any page in the website, scroll to the very bottom and click on the link, “Request features or report problems with this website”
  

Whichever way you choose, we will receive an immediate email notification.

Requests to the Tech Team

• What Happened?

Tell us where you were, what you wanted to do, and what result you got. It's helpful if you can copy and paste the url of your page into your message, tell us what you clicked on, and what result you got. Did the website freeze up? Did your changes vanish? Did you get an error message?

• Error Messages

If the website gave you an Error Message, please copy and paste the message itself into the text of your ticket email! This will help us help you much faster. Error messages are the software's attempt to tell us what happened and why, and we like to listen. It also helps us gather data about error patterns and their resolution.

• Content Changes

If your ticket regards basic content-editing, such as adding and editing a page to a section under your management, Mary Giles will respond to your ticket and send you instructions (or a link to instructions) so that you can make your changes as you like.

• Why submit a ticket, rather than contacting team members directly?

With a ticketing system we can account for our time. The FogBugz system can classify the kinds of work, and the minutes it takes us to resolve each problem. This way we can run reports to track user requests, page activity, areas to work on in the future, and our manpower needs so we can document how much staff time it takes to do this work. It also records our correspondence with you; team members refer to and discuss this list often.

• Can you edit the contents of my site? We have urgent changes.

Ordinarily we have the resources only to assist people in editing their own pages. In your ticket, paste in the url of the folder or page which needs the change, and describe the type of change needed. We’ll walk you through it.

Come On In, and Take a Look!

• Open the Radiology website at http://www.rad.washington.edu/ 

• URL, Copy. At the top of your screen, highlight the http://www.rad.washington.edu/  string, and hit Control C. Now move to any other website, and in that window click the new url, and hit Control V. Ideally you will arrive back at UW Rad home page. This way if you contact Tech Support and we ask you to email us the url of your web page, that’s how to do it.

• Log In using the link at the top right. Enter your UW Net ID, and your password. Where’s the logout button? There is none. To exit, you must close every tab of your browser. (If you are already logged in to some other UW system, the website will not ask you to log in again.)

• Wait. Every time you move to a different page in the site, or save a content change, for a few seconds your cursor will turn to an hourglass. When it does, at the top of the screen there should be a wheel of dots circling around and around. This just means that the page is reloading. If you are opening the Personnel section, or if many people are viewing the website, the reload time will be longer. This is a great time to stretch and catch a few deep breaths.

• Search. Find the Search Site window on the top right. Type your [FirstName FamilyName], and click the Search magnifying glass. (While you are typing, the Live Search function will fling up some preliminary link suggestions. You can ignore this.) Hit Enter. This should open a list of one or more links. Clicking the first link with your name should open your personal page in the Personnel section. (The Personnel section is quite large. It takes extra time to load.)

• Find My Folder. This is the link to your own personal workspace. When you are logged in, this link appears at the top right corner of every page of the website. Click on this to open your own personal workspace. We’ll edit this later.

• Navigation Tree. Find the hierarchy path in the beige strip toward the top of the page. It should now say this: UW Radiology > Personnel > [Your Name] This string is the "bread crumb trail." (It's from a fairy tale called Hansel and Gretel, who left bread crumbs to mark their path in a forest.) This tree path shows up on every screen of the website to show you how you got there from the main page. It’s good to notice and make a note of this string for reference when you want to remember what page you were viewing. Why not just copy the url for reference? Because some urls on this website are verrrrry long, and they will not open properly when you paste them in a document or tech support ticket. And if you are advising a visitor to your page, or if you email or call us at Tech Support, it’s good to be prepared to explain this string to people so they can find the right place. (Otherwise, would you really want to read a long url over the phone?)

• Green Frame for Plone. At the top of the page, find the “green” (really avocado-mustard) strip at the top, and notice its tabs: Contents, View, Compose, Edit, etc. In Plone manuals and these instructions we’ll often be referring to the green edit frame. You will see the green frame only when you are logged in. (Note: this is not the same as the green Kupu bar! We’ll get into that later.)

• Navigate UP Levels: Click on My Folder. Click on the Contents tab toward the top left. Below your name on the left, find the small arrow and the link "Up one level." When the page reloads, you should be at the main page of Radiology Personnel. Click up one level again. You should see the home page. Now try this alternative: Click the My Folder link, top right. This time, from My Folder move up levels by clicking nodes of the Navigation tree: Radiology Personnel, then UW Radiology.

• To Navigate DOWN Levels: Click the items that you want to open.

• Intranet. Find and open Intranet on the top right for projects, groups and committees for department member viewing only. For example, at “$ave a Dollar a Day” you can see and contribute to the forum discussion on sustainable cost-cutting for Radiology.

• FAQ. Open Intranet. Then look at the left-hand menu, and click “Information Systems.” (This is under the heading Navigation, and is NOT the Information For or the Information About tabs above. Sorry, it's confusingly redundant.) Then on the left-hand menu open Using the Website. Practice finding this page from anywhere in the site in 3 clicks. It will save time when you have a question.

Add New Items

Create a Folder:

Folders are like a glass display box to store and organize items such as pages and images. You can create and work with practice folders in your own workspace. Open My Folder. (The word "folder" in the two names is only a coincidence. You can open folders anywhere; you don’t have to be in My Folder). Note that in the green edit frame the View tab is highlighted. When you are working in a folder and in View mode, there will be 4 tabs in the upper right: Actions, Display, Add New, and State. Choose Add New > Folder. This opens the Add Folder page. Enter a title for your folder, and click Save. The title of your new folder should appear, with the message “Info -- Changes Saved” right above it. Notice that your folder title also appears in the Navigation Tree above. To view your new folder, click on My Folder, then click on Contents. Or, click on the next higher level in the Navigation Tree (that link should be your name). Click on Contents.

Create a Page:

Open My Folder. Open Add New > Page. Enter a title for your page, and click Save. Click My Folder > Contents to see your page.

Note: Why not use the other options, such as Add New > MS Word Document? Because then your reader will need to open MS Word and download the document before reading, and for some users this could be a complication. It's simple to just build a web page, and copy in your data. Then your readers can view it directly, search the website to find your material, and (with proper authorization) even edit the page online to collaborate with you.

Note: To go up a level from a page, you can’t click “up one level,” because that link won’t appear in a page (a page doesn't have a Contents tab either.), but you can click the next higher link in the navigation tree.

Note: Every time you add a new item, the new item will go to the very bottom of your folder contents, and its access State will be green, meaning "Members Only." Click here to change the order of items in a folder , and to change the Access state of an item to more private or more public.

Linking to items: If on your page you wish to create a link leading readers to an item on your desktop or in a shared drive, first upload a copy of the item to the folder containing the page! Open the folder, click on Add New, select the item type, browse your destop or shared drive and click on the item, and Save. After the item is in your folder, then you open a page in that same folder and create a link which points to that item in the folder. (See Links, Internal .)

Move Stuff Around

Copy a Page:

My Folder > Contents. Checkmark the box next to the title of the page. Choose Copy.

Open the folder.  Click Paste. Now the page will exist at both locations. To delete the additional copy inside the folder, checkmark its box and click Delete. 

Move a Page:
Now to move the original page into the folder, checkmark the page. Click Cut. (The page will not disappear from this location yet.) Now immediately click on the title of your folder, not on the check box next to the folder. When the Contents view of your folder opens, click Paste. Your page should appear inside the folder.
Note: Don’t use Copy to Move a page! Sometimes, when people move a page they want to take the precaution of making a copy at the new location before deleting the one at the old location. The problem with this is that busy people can forget to delete the first copy, then update both at various times. Or, they can keep merrily updating the new one -- only to find that your readers have used Search to access the earlier copy. Also, if the page contains links, cut/paste will preserve the links; copy/delete will break them!

Items, and Their Behavior

• Identify Your New Items: Like pieces on a chess board, various website items behave differently, including folders, pages, and images. To understand their behavior, first identify what they are. Go to My Folder > Contents. Now hover your mouse over the items in your contents. The mouse pointer should turn to a gloved hand pointing at the item, and a pop-up tag should appear saying "folder" or "document" or "image." Another way is to open the item, then click Edit. Right above the folder or page you will see "Edit Folder" or "Edit Page." This brings us to the next 2 tricks:
• Contents tab, Finding practice. My Folder > your test folder > your page. Open the page. Where did the Contents tab go? Well, a page doesn't have other pages or folders nested inside. So a page has no Contents tab. (A page can have an internal table of contents for text headings, but we'll talk about that later.) If you go up a level on the Navigation tree, you should see the parent folder and the Contents tab.
• Add New tab, Finding practice. My Folder > your test folder > your page, open. Where's the Add New tab? A page doesn't have one. You can't add pages or folders to a page. That's why a page has no Contents. If you go up a level on the Navigation tree, you should see the parent folder and the Add New tab.

This is the end of Tutorial 1. In Tutorial 2, we will look at how to edit a page.

Log in. Open your page, using the instructions in Tutorial 1. Click Edit. Halfway down the screen, find the mustard-green Kupu editing bar. (This is not the same as the green Plone frame.) The bar should look like this:

(What if the frame does not appear? Use the 2 scroll bars on the right side of the screen, to jiggle up and down the screen and look for it. If you don't see a frame, then try setting Kupu as your default editor by following these instructions. Then open your page and start again.)

In the Body Text field of your page, type in some text. Click Save. Click Edit again. Edit the text in some way. (Do not delete all text from the body text field. If you do, your page won't save.) Click Save again. You have just edited a page!

Now let's edit the page using functions in your Kupu edit bar.

Kupu Editing Bar Icon Functions

In Kupu, the 20 icons (more or less) can do the following jobs. Here they are, in order of their arrangement from left to right. And by the way, you can also hover your cursor over an icon for a pop-up label naming the function of that icon.

Bold: "B" icon. Click before you type. Or, type first, then highlight the text and click the icon.

Italic: "I" icon. Click before you type. Or, type first, then highlight the text and click the icon.

Left justify: Align text left

Center justify: Align text center

Right justify: Align text right

Numbered list: Insert text, hit this icon, and it indents with a number. Every time you insert text and hit Enter, you will create a new numbered line. To stop line numbering, enter your new line of text, click on the superfluous number, and click the Numbered list icon again; the superfluous number will disappear and the text will be placed flush left. If you do want the un-numbered text to be indented, click icon 11 (with the blue arrow pointing right) to indent that line.

Bulleted list: If you insert a couple of bullets and then hit Enter but DON'T want the software to keep generating numbers, just click on the superfluous bullet and click the bullet list icon again. (Or, just place your cursor right after the bullet, and backspace over it.) If that throws off your alignment, just click on the first character of the new line, then click icon 11 to increase your indentation.

Definition list: Alignment used for typing subheadings of definitions.

Decrease quote level: Move Indent Left: If you'd like indented material to align flush left. Click the first character of the line, then this icon. Useful for alignment when you're tinkering with numbers or bullets in a list.

Increase quote level: Move Indent Right: If you click your cursor just before a line which you wish to indent, then click on this icon, the line should move 5 spaces to the right. Why not use the Tab key on your keyboard? Because this will advance you to the next field!

Insert Image: Here are instructions a-plenty for inserting an image to a page: Images, Inserting

Insert internal link: Chain-link icon. See instructions for inserting an internal link .

Insert external link: World icon for inserting a url, or for inserting a mailbox icon to send someone email .

Insert anchors: Ship anchor icon for inserting an anchor in a page .

Insert table: cute crossword-puzzle icon. You can create a simple table if you are not going to change it much. But Plone is actually not strong on its table-making functions; it won't calculate cell contents, for example. If you have a complex table already made in Excel or MSWord, you might just as well scan and add it as an image, then re-load and update the image whenever you update the table in the other software.

Undo: To cancel the latest editing command. Control + Z will also work.

Redo: To repeat an editing command.

HTML: In Edit, click here to edit in html view. Once you open this, you will still see a green edit frame (without any Kupu icons). To switch back to Kupu, just click HTML again or else click Save or Cancel.

Text Tool Format Box: This is a drop down menu containing text appearance options. The default setting for this is Normal Paragraph. You can highlight your text and choose options such as Heading, Subheading, Character Style (in 6 decorator colors), Pull-Quote to make text stand apart in its own box, and Clear Floated Elements (this stops text from wrapping around an inserted image and allows the image to stand alone on a page). And if you wish to remove formatting, try highlighting your text and click Remove Style.

Red X: The little red X at the far right of the Kupu bar will only appear when you are in Edit mode and when you highlight the hypertext of a link OR click on an image. Clicking the red X will then allow you to break the link or to delete the image. (To break a link, don't just delete the text for the label; first highlight the hypertext, then click the red X.)

Zoom: At the very top right of the Kupu bar, this is a tiny blue and white box symbol with a tiny red arrow. Click on this to expand the text box of your page to a full screen size for easier editing. Then click the same icon to reduce the web page size again. Note: when I click to reduce the page, my cursor does not return to its previous place in the document; instead it jumps to the very top of the page.

Serenity Hints

Before you edit any actual pages, including a faculty Professional Activity Report, please review these 3 suggestions.

• Edit Mode. Every time you open one of your own pages, every time, click the Edit tab first before reading it. Why? Because when you try to scroll dow by clicking on text in Plone, that opens a special quick edit function. What's wrong with that? Nothing, except that the page will flash and reload, which could take a long moment, and your cursor will jump to another part of the page. Often it jumps down to a blank space after your document text; you may be left looking at a blank reloading screen as the seconds tick by, thinking that all of your work is gone; then when it reloads you will need to tinker with both scroll bars to regain your place. So, click Edit first thing, even if you only want to read the page. And every time you Save changes to a page, click Edit before continuing your session. (You can always cancel any accidental changes by clicking Cancel at the bottom of the page.)

Big Exception: If all you want to do on a page is test links, you must stay in View, not go to Edit. Links on a page will open only if you go to View mode before clicking on them! And, if you install a link and then try to test it, it won't work unless you click Save first to return to View mode.

• Please Save your work. Often. Trust us.  If you don't, you can be speed typing along, then hit Save, and suddenly see a new page with this:

A problem has occurred Please contact cases@uwrad.fogbugz.com
Error message: "multipart/form-data not allowed"
Hitting Refresh will attempt to resubmit your request

Is that a welcoming message? We didn't think so either. We hope this is the last time you will ever see it. If you DO see a message like this, immediately click your browser back button to return to your page and highlight and copy the new material! Paste the new material to some MS Word doc or some other location, and Save it there. At least then your material won't vanish. Then you can click Edit again, copy & paste your new material to the page, then Save. Otherwise, when you reload the page those changes will vanish. Web forms at UW have a "pub-cookie" security time-out function; even if you are actively editing along, if you don't Save changes often, like every ten minutes at least, your new changes will not be accepted. By the way, the word processing reflex of hitting Control + S to save work while you type will not save your work in Plone. You can be merrily Control + S saving away, and still end up losing all your work; Control + S will do nothing but (sometimes) open an enigmatic Save As dialogue box.

• Use Save or Cancel buttons before leaving your page! If you make any change, any, at all, please always click Save or Cancel at the bottom of the page. Otherwise you will accidentally lock the page, and your teammates will not be able to edit it, and they will need to call us. It's a common situation. If you have many open tabs in your browser, it's easy to click on some other tab and wander off your page, then close all your tabs at day's end without really saving the page. Usually your teammates can click Unlock to release the page, but they may not know that and sometimes extra tech support tricks will be needed. (There actually is a lock function in Plone, but that's another discussion.) By the way, if you see the message "Are you sure you want to navigate away from this page?" press OK if you DO want to leave the page (without saving your work), or press Cancel if you want to stay on the page, and then press Save or Cancel at the bottom.

 Page Skills

It's best if pages are fairly short (unlike this one); that way, readers won't have to scroll much. Use the following instructions to add...

A simple Table of Contents

A  Next/Previous link at the bottom

An Anchor Link jumping from one part of the page to another

An Ownership update to your name at the top of the page

Next Steps

Congratulations! Now you can sail on to our list of FAQs ; for new users, I'd recommend My Folder Editing and Plone for New Users .

Thank you for reading our tutorials!

Let's say that you've just created a page or folder. In Contents mode, the title text of your new item is green. This is a color code indicating that the item State is "Members Only." It means that only UWMC Radiology Department faculty and staff will be able to see your content. This is the default State for all new content. If that is fine with you and if you would like your item to be viewed only by UWMC Radiology Department members, just leave the State as is.

But what if you'd like a wider, or a more selected, audience? Perhaps readers will be only those Radiology Department members on one particular committee? What if your work is still only a draft, and you prefer to keep it to yourself for now? What if your audience should be public, so that absolutely anyone with Net access can read it? Fortunately, Plone lets you choose your own content privacy level. We are here to tell you how to tap in to it.

State, How to Change It

(We'll explain below what the States are, and what they mean.)

On a Page

In View (not Edit) mode, look at the green edit frame at the top of the page. On the right, you will see a State tab, showing the State of the page or folder right now. Click this tab, and choose the State that you wish. This will also work in View (not Edit) for a folder, to change the state of the folder itself.

In a Folder

Open the folder and click the Contents tab. You can look at the colors of the titles of the items, and determine what State your items have now. To change the State of any item, click the button to the left of its title to checkmark the item. Underneath the list of folder items, on the lower right, there is a Change State tab. Click here, and scroll down. Choose a State, click its radio button, and Save.

What State options do we have?

You can assign any of the following State options to your work. They are listed in order from most open, to most restricted. For each state, the title of your item as shown in Contents mode will match the color given below.

• Public (blue). Anyone on the Net can view this material. For example, the entire Personnel folder is Public. When you go to My Folder and post your office location, photo, and phone, the public can easily search by name and find your page. Note: When title is blue and status is listed as "Published," that's the same thing; Published is just an older term used on older sections of the site.
• (UW) net ID only (teal, which is a greeny shade of turquoise. In older web sections, this will be a slate-gray color instead). Anyone with a UW net ID and password can view your content. This includes all UW students. It also includes some of our Radiology colleagues at affiliated Seattle institutions, such as the Seattle Cancer Care Alliance. This is broader than Members only.
  
• (Radiology) Members only (green). This is the default view for all new items when they are first created. Only faculty and staff who are listed in the Personnel section of the Radiology website will be able to see this material. You can request special Member access, say for a visiting scholar in your department. Just click the 3rd contact link at the bottom of a web page to contact Web Services.
  
• Protected (orange). This is also called Pending Review. It means either one of two things.

1. A selected set of members can view the material, but these members do not have access to edit content. (In Plone, people who can view but not edit were given the role name Contributors. Yes, this makes no sense. In future versions this role name will change.) The creator of that section, and the creator's team, can add and remove names from the Contributor list at any time. Protected state can also mean...
2. Readers can add material, which will then be approved by an administrator for that section. If you go to the Intranet > "$ave a Dollar a Day" section, and add a suggestion to the Forum, your message will be sent to Chris Laubenthal; once he approves the idea, its state will automatically be changed from Protected to Members Only.

• Private (red). This can only be viewed by you and by people with access to create items in that folder. Therefore if you want Private to be really Private, create the material in your own Personnel section in My Folder! (You can easily cut & paste the items to their destination folder later.) No one should have viewing access to your My Folder section -- except the Radiology Web Services team. (The 3 of us need to have access to every item in the site.)
  

 Observations about State

My Folder, Accessing

If you log on to the website and on the top right you see your own Net ID appearing, but you do not see your full name there and do not see the link My Folder on the top right, it means that you like most UW faculty and staff have a level of access known as "Net ID." This allows you to view more items than the public can view, but you will not be able to view most things and will not be able to write or edit anything at all. If you work for Radiology, you ought to be given a My Folder personnel listing which you can freely edit as you like. If My Folder does not appear, check this by finding the Search field on the top right and typing in your name. Probably the search result will be zero. If so, your supervisor will need to put in a request to a Radiology Personnel Manager, asking that you be added to the Personnel listing and providing your Net ID (which is often but not always the same as the first part of your email address before the @ sign), and your Classification (Research, Administrative, etc.). At that point, a Personnel Manager can add you to Personnel.

Where did Public State go?

In folder Contents mode, if you open the Change State option, you may not see the Public option among the choices. That's a security safeguard to confirm that yes, you really do want to go from a more restricted State to a public one. This is why going Public will sometimes take two steps instead of one. In Change State, just choose whichever State is the closest to Public, then Save. Then click Change State again. This time you should be able to Change State to Public.

Trick: If you are already in Net ID Only and wish to go Public, the Change State will offer you Members Only as an option instead of Public. Just click Members Only, and Save. Then Change State again. Next time you should see Public. This is an older glitch of the system that we all just live with.

Personnel Folder

When you are in the Personnel section (as, when editing My Folder), don’t use the State status button at the top right. That button won’t offer you the usual options because people do not have a state – they are either active staff, or non-active.

Instead, click on the item in the Contents list that you wish to change. Then use the Change State button at the lower right. This opens the Publishing Process page. Scroll down and use the Change State options there.

Links and Related Items

If you add an internal link on page A pointing to page B, and if later on you then go to page B and change its state to a more restricted level, it's possible that readers of page A who click on the link might get an error message and that the link won't work. Plone warns us when we are about to delete a document which will break a link; but Plone will not warn you when you break a link by changing the state of a link destination. Changing state can break links!

Of course, there are times when it is necessary to restrict access to a special item in your section. But when an origin page is in the public state, it is considered good practice to not include links to objects in more secure states directly in the body text of the page. Instead, you can use the helpful 'Related Items' function to link to more secure content so that visitors will actually be able to see the items accessed by the links.

You can also alert your readers by placing an advisory near the link on page A, letting them know that they will need to (for example) log in with a net ID when they click the link, or letting them know that a certain web application form needs to be for the use of department members only.

Customizing Workflow

If you would like to simplify workflow states for your section, or if you would like more security precautions (say, a setting which automatically puts all new items in Private status before review), ask us at Web Services. We're happy to help you with that.

 The Theory of It All: The More Advanced Background, from our Web Developer

The UW Radiology website provides workflow tools to assist authors in controlling access to the website.  The workflow tool is flexible, powerful and very secure.  It is also a bit complex, so let's take a look at the basics.

What is workflow?

Every piece of content in the website has an associated workflow.  A workflow consists of states and transitions.  States control what rights a particular user has with respect to the piece of content.  Transitions move a piece of content from one state to another.

States

Each state that a piece of content may be in has a particular set of rights that it grants to various users.  Those rights can control whether a piece of content may be seen, whether it may be edited, even whether its current state may be changed by the current user.  If the content item is a folder, states can also control who may add new items to that folder.

When logged in, the current workflow state of an object may be found in one of three ways:

1. Color coding in the navigation menu at the left edge of the screen
2. Color coding and name in the 'state' menu in the green frame
3. Color coding and name in the contents table shown on the contents tab of the folder which contains the object

Transitions

Transitions take a piece of content from one state to another.  Some states have only one possible transition, others may have many.  Making a transition from one state to another is done by clicking on the 'state' drop-down menu in the green frame.  When the menu opens, simply select the transition you wish to make, and the webpage will reload.  When it does, the object will now be in a new state.

What does the default workflow offer?

The default workflow for the UW Radiology Website has five states:

1. Public (indicated by blue text)
   
2. NetID Only (indicated by teal, or sometimes by blue-gray, text)
   
3. Members Only (indicated by green text)
   
4. Protected (indicated by orange text)
   
5. Private (indicated by red text)

Each of the states offers a different level of protection.  As a rule, in all states the 'Owner' of an object (the person who originally created it) retains the right to edit, delete and change the state of the object.  In addition, other individuals may gain this same right by virtue of inheriting the right from higher up the folder hierarchy (more on this later)

Public

The public state is the most open state possible.  In this state, any visitor to the site can view the content object.  When an page is in the public state, it is good practice not to place links to objects in more secure states directly in the body text of the page.  Instead use the 'Related Items' function to link to more secure content so that visitors are not invited to click on links they will not be able to view.

NetID Only

When an object is in the NetID Only state, it may only be viewed by persons who have logged in to the website using a UW NetID.  This means that anyone at the University may view the object, but only when logged in.  When pointing people to content in this state, it is advisable to inform them that they will be required to log in to view it. As above, it is advised to use the 'Related Items' function to link to more secure content from objects in this state.

Searches using the website search bar will not show items in this state to persons who are not logged in, nor will they be able to find them using the Site Map.

Members Only

This is the initial state for all new content in the radiology website.  Content items in this state are only visible to people who are listed in the website personnel directory.  If there is a need to grant access to such an item to a person who is not an employee or student of UW Radiology, please contact the Radiology Web Services team for assistance.

Protected

The protected state provides highly configurable protection for your content.  In this state, permission to view the object may be granted to groups or individuals who are members, but by default only the owner of the object has the right to view it.  Users granted the right to view the object will still be unable to edit the object.

Private

A Private object is effectively invisible to anyone except the owner of the object.  As with any state, 'Owner' is generally the person who created the object, but may also be persons who inherit the role from above in the folder hierarchy.  By definition, anyone who can see an object in this state may also edit it.

 May I use different workflows for different items of content?

Yes.  The workflow system for plone allows for designating workflow either by content type (page, folder, image, etc) or by location in a site.  This means that you may override the default workflow for a section of the website by assigning a new workflow for objects contained inside a particular folder. 

Some of the changes you might wish to enact:

• A Simpler Workflow:  perhaps you don't need all the fancy states, but rather want all the content in your area to be immediately public.  Or perhaps you want to have all the content in your area be members only, and don't want to allow for other states. 
• Editorial Control: perhaps you wish to exert some control over what gets published in your area of the website.  The default workflow allows the owners of an object to move it to any state on their own.  However, it is possible to use workflow to require authors to submit items for review before publishing them.

The possibilities are nearly endless. If you have need for this type of customization, please contact

Radiology Web Services.  We will be happy to assist you.

There is a problem with this website's security certificate. The security certificate presented by this website was not issued by a trusted certificate authority. Security certificate problems may indicate an attempt to fool you or intercept any data you send to the server. Recommendation We recommend that you close this webpage and do not continue to this website. If you arrived at this page by clicking a link, check the website address in the address bar to be sure that it is the address you were expecting. When going to a website with an address such as https://example.com, try adding the 'www' to the address, https://www.example.com. If you choose to ignore this error and continue, do not enter private information into the website. For more information, see "Certificate Errors" in Internet Explorer Help.

It means that your computer does not recognize this website. This can happen when a user is new, or accesses the site from a different computer at UWMC (such as one of the Radiology libraries or reading rooms). Options:

• One temporary quick workaround (if all you want is to take a quick peek one time only at this site) is to click the option to continue viewing the site in question. This will allow you to see and even edit the site, but the url at the top will be in pink! (Interesting advanced note: when a user tried to switch to logged-out view by deleting "s" from the "https://" in the url, the pink url refused to allow log-out mode! A non-trusted site does not have the same functional options.)
• Or, set this computer to accept the Radiology website from now on:  
• Open https://www.washington.edu/computing/ca/  and on the top right, click on “To install the UW Services CA Certificate.” This should give the message, 
• “You have been asked to trust “UW Services CA for the following purposes.” Click Identifying a WEBSITE. Click View to see the UW CA certificate. This shows the properties of that certificate, and indicates that this site is not yet a trusted site on my browser.
  
• Close View, and click OK to accept the site. This gave me my original Install page. Below the Install button top right, there is a button “Test this browser.” This opened the following message:

UW Services CA test page

QUESTION: Did you arrive here without any security alerts or warnings?

• YES - This test page uses a certificate issued by the UW Services Certificate Authority. If you reached this page without any alerts or warnings from your browser, you have successfully installed the UW Services CA Certificate into your browser.
• NO - If your browser warned you about the validity of this test page's security certificate, or the certificate authority is unrecognized, you may not have successfully installed the UW Services CA Certificate.

General rule: When you are working on any non-trusted site, don't enter any personal information!!!

(***Actually I tested this yesterday, and it gave me only a white unresponsive screen with the message "Initiating installation of the UW Services CA Certificate..." It also asked me to allow installation of "MS Active X add-ons when updating certificate authority." Eventually I closed the screen. Still investigating this!)

Imagine that your folder is a beautifully made old-fashioned doll house, a cross-section with an open front wall and LOTS of rooms, each one filled with tiny furniture and treasures. Your visitors can see all the rooms at once, just as they can open your folder and see a long list of items. But they don't know which room (or item) contains the treasure that they might like to see most. They can rummage through all of the rooms looking, but that could take quite a while and might disturb the dolls.

Why not create a magic tour map with a clickable screen? You can hang it across the front of the house like a tapestry. A visitor can look at the map, choose a treasure, touch the screen, and voila! They find themselves in the exact room, looking at the right treasure. For your tour map you can choose structure and content which does not hide your doll house, but instead ushers people right in and welcomes them to the spot where they choose to go.

To create that, you can choose a page from your folder, and designate it as your new cover page.

Big Plus: Creating a cover page will give you practice at recognizing a cover page in someone else's section, or in a part of your section edited by someone else. These pages can behave in a puzzling way until you know the secret -- by creating a pet page of your own. Once you know how these pages work, the unique behavior and special prompts which accompany cover pages will become more logical and clear.

How To:

Create New default page

If your folder does not have a page that can serve as a default page,
First create a page (not a form, not a folder, nothing but a page) to serve as the cover. Put it in your folder.
In the folder, click Contents.
In the green Plone frame, to the upper right of your folder title, click the Display tab.
In the drop-down menu, click “Change content item as default view.”
Select Default page will open, with the message “Please select item which will be displayed as the default page of the folder.”
In the list of folder items, find your cover page and click its radio button.
Scroll down. Click Save. You’re done.
This will open your cover page.

But, that is only the surface of things. In reality you are looking at not only the cover page, but at the cover page as an overlay to the entire folder. 
You can test this.

1. Is there a Contents tab at the top? There should be. A real page does not have a Contents tab! But a page covering a folder does.
2. Click Edit. Beneath the green Plone edit frame you will see the message “Edit Page.” But right under that you will also get the enigmatic message “You are editing the default view of a container. If you wanted to edit the container itself, go here.” In English, that means “You are editing only the cover page of a folder. If you wanted to edit the folder itself (ie, to change the folder’s name or privacy state), click here.” (If you do click the “go here” link, it will show you the folder without the cover page.)
3. Click Contents. This should show you the items in your folder, with a change: the title of the new cover page will be in boldface type.
4. Click Display. The title of your page will show as a bulleted item in the dropdown menu.
   

Replace a default page

(with a different default page in the same folder).
In the drop-down menu, click “Change content item as default view.”
Select Default page will open, with the message “Please select item which will be displayed as the default page of the folder.”

(This assumes that your folder does contain a real page. If not, you will need to create a page first. Choosing an image or an uploaded MS document or a collection or any other type of item will not work.)
In the list of folder items, the current default page will have a black selected radio button.
Find your preferred cover page, the one that you wish to use from now on, and click its radio button.
Scroll down. Click Save.

Remove the default page...

(Or, to remove the default designation from a folder entirely, and leave the folder with no page designated as the default.)
Click Display (it should show the current default page as a bulleted item).
Choose Tabular view.
Tabular view looks like Contents. (But the items won’t have checkmark boxes, and the 5 function buttons won’t appear at the bottom.)
This clears your preference for which page serves as the default; none of the item titles should show in boldface type. If you click display again, the bulleted item will be “Tabular,” not the former default page.
(To remove a default page selection, you needn’t choose Tabular. Any view in Display will work.)

Linking Tip

When you go to other pages or website sections and you'd like to create internal links or related item links pointing to your cover page, make sure that all the links point to the folder -- not to your default page!

That way the links will stay active and relevant, no matter how often you change pages to Private, or move them to some other folder, or delete them. If you create links to the folder itself, readers will still land on whatever cover page you choose to put there.

• At the bottom of the screen, click Save. Now you can take a look at your event, nicely saved in an attractive box.
• Look toward the top right, to the State status button, and check that it reflects your preferences. For example, if the default State is Members Only (green), and if your event is Public for viewing and attendance by guests who are not Radiology department members and not logged in, then you can change the State of your event to Public (blue). Click on State > Make Public.
• To make changes in your Event listing, click the Edit tab, change, and Save.
• If you want your event to be viewable by the public, open a new browser (better still, open two different ones) and test to make sure that you can view the event on the front page without logging in.
• If the event does not appear right away, that is simply because events appear on the front page in chronological order. If many other events pre-date yours, yours should still be in the queue nevertheless, and should take its place when the earliest events are over. The front page is designed to automatically schedule and post events.
• If there is a problem and your event can not be loaded to the front page, a member of Radiology Web Services will let you know.
• After the event is over, there is no need to remove it from the front page. At the end of that calendar day, the event will be shifted off the front page automatically. But it's a good idea to go to your folder, click Contents, checkmark your event, and in Change State at the bottom scroll down and make it Private. That way people will not search for it and show up for a past event, and also that way you can keep all of your info on hand; next time you hold this event, you could copy this item, edit the info, change state to Public, and post to the front page again.
  
• Note: I just tried to add an Event to Radiology Web Services and got an error because that is not a folder, it's a collection. You can't add an Event to a collection. Add it to your folder instead.
  

Enjoy your event!

1. Log in, and open your destination page -- the one you would like people to find. 
2. Set this page as the default view for its folder, the page that you want people to see first. That default page should now show a Contents tab. Click on that, and make sure you can see the contents of the folder. Why? We recommend that you link to a folder (with a cover page), not to a cover page alone. (That way even if you later replace the cover page with another, or remove it, your link will still work!) To return to the view of your cover page, click View, then Edit.
   
3. Click on the 'Global Navigation' tab on the right of your green editing toolbar.  Your page will look like this: *
   

4. From "Step 1: Choose a button..." Open the drop-down menu, and select the origin section where your link will appear to invite readers to your cover page.
5. "Step 2": Choose the category where you wish your link to appear.
6. Type a short, descriptive name for your link. Usually, this will match the name of the destination folder or destination cover page. This will serve to label the link that appears later in the navigation menu.
   
7. Type a short, one-sentence description of the content which users will find when they click your link. When visitors hover a mouse over the new link, your description will appear as a "tool tip."
   
8. Click "Add."
9. If the global navigation add/remove form also has an orange box at the top of it (see below), then it means that one or more global navigation links already exist for that location. Look at the url in the message, open it, and check to see whether you still want the previous link to appear in its present location. This will prevent incorrect or superfluous links. If your page falls in to more than one category, you can create more than one navigation link.

Open the front page of the website, and check that your chosen origin spot, link label, short description, and destination folder are correct.  If you need to change anything, edit the link by repeating the steps above. Click 'edit' in the orange box like the one above.

The link will be visible to you. It will be available to website readers after it has been approved by Radiology Web Services. 

Meanwhile, at Radiology Web Services, we will receive an automatic email notification informing us that the link has been made. We will check the link to make sure that it is working correctly, then approve it for viewing. If for any reason the organization and content of the website is not able to accommodate your link, we will call you to explain why and to hear your reasons for creating it. For example, if it is a description of a faculty member's individual achievements or a specific award, the Biography section of My Folder is a perfect place for a link and description.

Requesting a Global Navigation link to an external website

The above instructions help you to make a link to a page inside the UW Radiology website.  But what if you wish to make a link to a page that isn't in our website?  Perhaps you have a scheduling tool or a calendar that is hosted on some other website and you wish to provide a convenient one-click link to it from our website.  The good news is that this is easy to do.  Just follow these easy steps to accomplish the task:

1. Go to a page in the website that you own (one where you can see the green editing frame shown above)
2. Click on the 'Global Navigation' tab, just as you would if you were requesting a link to that page.
3. Follow the instructions from step 4-7 above to choose a menu button and a category in which to place your new link, give it a title and some help text.
4. DO NOT PRESS 'ADD' YET
5. Fill in the form field for 'Link to content on an external site' with the URL of the resource to which you want a link.
6. Now go ahead and press 'add'.  

As in the example from above, Web Services will receive notification of your request, and depending on our workload we should be able to publish the link right away.  The URL you provide in step 5 will over-ride the link to the specific page you are working from, and your new link will lead users directly to the external page you provide.  You can even use your own personal profile page as a starting point for this process if you do not have ownership of any other pages in the website.

Why We Use Global Navigation

Why do we need this for the Radiology web site? Because of the size of the site, its complexity, wealth of medical images, access and security features, and service to extremely diverse reader groups with so many specialized interests.

The more familiar and popular navigation systems, based on location in the site, can't give convenient access for a site this large.

Plone has one built-in system, but for our site UW Radiology Web Services has designed a secondary global navigation system.  Links in this navigation system can be viewed on any page in the site, by clicking on one of the buttons contained in the 'Information About' and 'Information For' tabs at the top of the left column.  If you are a content creator, and if you would like your section to have a link here, you can easily request one. Then visitors could click on the 'Global Navigation' tab for your section, and find a link to your section or page.

This is an avocado-colored bar that appears at the top of pages or folders. (It is not the same as the avocado-colored Kupu edit bar midway down the page; that's another discussion!) The green frame has tabs (Contents, View, Edit) and also tabs for Actions, State, and (when you view a folder) Display. When you log on to a page for which you have editing rights, the green frame should appear. Since every Department member has a My Folder page, the frame should definitely appear when you open your page in My Folder.

But what if even in My Folder you do not see this green frame?

• Click Log In, at the top right. You may need to sign in with your UW net ID and password. If the frame still does not appear,
• Check to make sure that Kupu has been selected as your default editing program. (If it has not, you will be able to open the page and see its html coding.) Click My Folder, then Click Edit. When the Edit Person page opens, click User Settings. Under Content Editor, select Kupu. Save. For a full explanation with screen shot, see this link . Setting this once should keep Kupu from now on.

• This may be an access issue. Perhaps your name should have been added to a particular website section or committee. If you can not access a page or folder, but if you have been given responsibility for editing it, it's fine to  contact us and let us know about the problem.

To upload images all at once and have them ready to insert in pages later, or to upload one image which might be used over and over on many different pages, first place the images in the folder containing the page where they will appear.

Open the folder which contains your page. In Contents mode, click Add New near the top right. On the drop-down menu, choose Image. This will open the Add Image dialogue box. Give the image a short title. Ideally, the title will remind you later that this is an image, that it belongs with a particular page, and that it is unique and different from all other images for that page in that folder. A good title will allow you to recognize the image quickly when you need to choose it later from among other items. If you wish, in Description add an optional image description (say, its size if you import the same image in several sizes). Next to the Image field, click Browse. This will open a "File Upload" dialogue box which lets you search the folders on your computer. Select the desired image. Click Open, then Save. This should open the screen "Info: changes saved." It should show the image title, and the options "Delete" and "Click to view full-size image."

In Contents, look at your image. Do you want it to be viewed by the public, without logging in? If so, click Change State, scroll down, and make it Public. Do you want it to be Private? If so, Change State > Private. The image privacy state must be at least as accessible as the state of the page where it is inserted! Otherwise, readers won't be able to see the image.

Also, if your folder already contains many items and if you want to add many images, then in that folder you can create a sub-folder called, say, "Images," and load all your images there for a more streamlined Contents view. It's good to arrange images in alphabetical order. That way when you are browsing this folder later to upload an image, you can find the title faster. To change order, see the FAQ "Order of items."

Insert Image in Your Page

Insert mode

On your page, place the cursor at the point where you would like the image to appear. On the green Kupu edit bar, click icon 12, "Insert image." This is a tiny picture of a tree, though in the Tech Support world it is known fondly as The Broccoli. Click on this to open the Insert Image dialogue box. This opens the Insert Image box, showing 3 panels.

Insert image box

Look just at the MIDDLE panel, the one labeled "Upload Image Here." This middle panel will show the location of your working page in the site. It will list folders (with a tiny manila folder icon), and/or folder items (images and documents, each with a round "radio" button to the left of its title). If the middle panel is empty, look at the left panel and click on the name of the website folder that is most likely to hold your image.

Did you give your image an intuitive, distinct name? Did you place it in the same folder as your page? Good, because that will help you select it quickly from the items in the middle panel. Click the radio button for that image. (Please don't click the TITLE LINK of the image. That choice, though logical, will go nowhere.) What if you don't see your image title? Try clicking the folder icon of the lowest folder in the list to open it and view its contents. You can also expand your search by clicking Parent Folder. At any level, "Parent Folder" will just take you to the next higher level. (Not to worry: Parent Folder won't whisk you away to the home page or anything like that.)

Upload Alternative: In case this is an image which is not yet uploaded to your computer, then in the bottom of the middle panel click "Upload Image Here" to open a right-hand panel with this message: "Select an image from your computer and click ok to have it automatically uploaded to selected folder and inserted into the editor." Use the browse button to find the image on your computer, select it, and click Open. This will upload to the current folder -- which is hopefully where you want it.I actually don't use this, because I prefer to be comfortably settled in my destination folder, with the title all typed in and ready, before selecting an image.

Image format box

Once you click the radio button for your image, the blank right-hand panel will show the title of your image. Below that, it will show a thumbnail version of the image, as well as the current privacy State for the image. It will allow you to choose the alignment of the image by clicking the radio buttons for Left, Inline (to insert amid text content), and Right. It will also allow you to checkmark the Caption box and add a caption. But, you know what? Caption can cause very wacky things to happen to your page alignment. We recommend that you UNcheckmark this box. Uncheckmarking his will give you a tiny scroll bar immediately to the right. Scroll down to the image title in the Caption box, and delete the title. You can always type in your own caption later as page text if necessary. Last, choose from among 7 different appearance sizes. Click OK. When the image appears on your page, click Save.

To delete an image, just click on the image, then click the red X which will then appear in the Kupu bar. This will delete the image. Formatting marks showing the corners of the former image will remain, but you can click inside them to delete. (Or, right-click the image and choose Delete.) You may have to do this if the image uploads in a size that doesn't work for you. (Can't you use the Reload button that appears when you insert an image? Maybe you can, but I haven't gotten the thing to work yet.)

Testing...

After Save, do inspect the page! An image can look fine in Edit mode, but clicking Save can cause significant changes.

If you would like the image to be visible to the public, test the view. In your current url, delete the "s" from https:// and hit Enter (this gives you logged-out mode), view the page, then replace the "s" in the https:// to resume logged-in view. Then test again by opening a whole new and different browser and without logging in to the website view the page. If the image is not visible, you may need to adjust the State to Public.

Add Your Photo to My Folder

• First put a copy of the photo in some folder on your computer where you can find it easily. On any page of the website, at the top right click on My Folder. In your Basic Information page, click Edit. Scroll down to field #6, "Image." Click Browse. Find the folder on your computer which contains your photo. Click to select the photo, and click Open. Save. Notice that on the website, even a full-size photo image will be automatically scaled down to a uniform size.

Note 1: If you ever replace a photo with another photo, you may see that the new photo saves at a strange size. All you need to do is Save to reload the page. (This may require a forced reload; see the FAQ "Refresh Page" for tips.) Why does this happen? The software used the pixels from your new photo, combined with the remembered height of your old photo. Or something. Cris explains this better.

Note 2: Putting the photo in My Folder means that if you are a member of any special department or committee divisions in Radiology, that photo will automatically pop up when a viewer looks at the page for that Committee. Also, removing the photo from My Folder automatically removes it from all other locations on the site.

Note 3: With the exception of Note 2, even after you upload the photo to your Personnel listing, and even after it is plainly in view there, you won't be able to copy the photo yourself from My Folder to any other page in the website. That is because in My Folder the photo exists only as a feature of your Personnel listing, but does not exist as a separate reproducible entity. (You can check this by clicking Contents. The photo won't show there. By the way, clicking your browser back button at this point will not, alas, return you your own page. Instead it will leave you at a large large table entitled "Radiology Personnel," and then you will have to go to the Search box (top right) and enter your name to open your page.) If you do want an extra copy of your photo on hand in your folder, Click on MyFolder. When the folder opens, you will be in View Mode. Notice the Action Bar at the top right:

• 
•  Choose Add new > Image. This opens the Add Image page. For Title, choose and enter a name for your image. The Description is optional; you don't need to write anything here, and can instead click your cursor on Image. At the Image field, click Browse. This lets you view the various folders on your computer. Find your chosen image, click on the image file name, and click on Open. Now the Image field should show the path leading to the image on your computer. Click Save. This will save a copy of that image right to your MyFolder, and ideally the image should open for viewing. You can view the photo in Personnel by searching for your [Lastname, Firstname] in the Search Site box above, then open the main link that shows your name. To post this on a website page, you will need to make sure that in Contents mode the image state is set to Public.
  

•  Make sure that first you have a copy of it elsewhere for yourself. You can always right-click the image and download a copy to a folder for safekeeping (that is, if you want a copy).
  
• Opening Contents and searching for the photo won't work, because it's not there. Instead open your personal page, click Edit, scroll down to the image, and beneath it click the Delete radio button. Click Save. This should delete that particular photo automatically from all locations in the site. (Unless of course you uploaded the photo separately to the folder, and linked to that from other pages! In that case, delete it from Contents, then fix the links.)

Radiology Photos: By the way, there is a policy afoot to standardize the photos throughout the website. There is even a designated Med Center photo studio for this, which offers group sessions. You may well be invited to sit for a photo with members of your team. If so, you will get to choose from several photos on the spot; your selected photo will be sent to Web Services to posting, and a copy will be emailed to you. Tip: Please wear dark, monotoned, and adequate clothing; the pictures come out much better.

When you open a page and click the Edit tab, you should get the greenish Kupu edit frame.

What if the frame does not appear?

1. Set Kupu as your default editor by following these instructions. Otherwise, to find the Kup bar it may be necessary to jiggle up and down the page using the two scroll bars on the right of the page.
2. According to www.learnplone.org, "The Safari browser will not work with the page editor in Plone due to a known bug in the browser. At this time Safari has not announced a fix."

In Kupu, the 20 icons (more or less) can do the following jobs. Here they are, from left to right. And by the way, you can also hover your cursor over an icon for a pop-up label naming the function of that icon.

Bold: "B" icon. Click before you type. Or, type first, then highlight the text and click the icon.

Italic: "I" icon. Click before you type. Or, type first, then highlight the text and click the icon.

Left justify: Align text left

Center justify: Align text center

Right justify: Align text right

Numbered list: Insert text, hit this icon, and it indents with a number. Ever time you insert text and hit Enter, you will create a new numbered line. To stop line numbering, enter your new line of text, click on the superfluous number, and click the Numbered list icon again; the superfluous number will disappear and the text will be placed flush left. If you do want the un-numbered text to be indented, click icon 11 (with the blue arrow pointing right) to indent that line.

Bulleted list: If you insert a couple of bullets and then hit Enter but DON'T want the software to keep generating numbers, just click on the superfluous number and click the Numbered list icon again. If that throws off your alignment, just click on the first character of the new line, then click icon 11 to increase your indentation.

Definition list: Alignment used for typing subheadings of definitions.

Decrease quote level: Move Indentation Left: If you'd like indented material to align flush left. Click the first character of the line, then this icon.

Increase quote level: Move Indentation Right: If you click your cursor just before a line which you wish to indent, then click on this icon, the line should move 5 spaces to the right. Why not use the Tab key on your keyboard? Because this will advance you to the next field!

Insert Image: Here are instructions a-plenty for inserting an image to a page: Images, Inserting

Insert internal link: Chain-link icon. See instructions for inserting an internal link .

Insert external link: World icon

Insert anchors: Ship anchor icon

Insert table: cute crossword-puzzle icon. Plone is actually not strong on its table-making functions. If you have a ready-made table made in some other software program and you like its look, you are just as well off adding it as an image, then re-loading and updating the image whenever you update the table in the other software.

Undo: arrow pointing left

Redo: arrow pointing right

HTML: In Edit, click here to switch to editing in html. Once you open this, you will still see a green edit frame (without any Kupu icons). To switch back to Kupu, just click HTML again or else click Save or Cancel.

Text Tool Format Box: This is a drop down menu containing text appearance options. The default setting for this is Normal Paragraph. You can highlight your text and choose options such as Heading, Subheading, Character Style (in 6 decorator colors), Pull-Quote to make text stand apart in its own box, and Clear Floated Elements (this stops text from wrapping around an inserted image and allows the image to stand alone on a page). And if you wish to remove formatting, try highlighting your text and click Remove Style.

Red X: The little red X at the far right of the Kupu bar will only appear when you are in Edit mode and when you highlight the hypertext of a link OR click on an image. Clicking the red X will then allow you to break the link or to delete the image. (To break a link, don't just delete the text for the label; first highlight the hypertext, then click the red X. Deleting the text alone will not always break the link; besides, often you will want to keep the text itself.)

Zoom: At the very top right of the Kupu bar, this is a tiny blue and white box symbol with a tiny red arrow. Click on this to expand the text box of your page to a full screen size for easier editing. Then click the same icon to reduce the web page size again. Note: when I click to reduce the page, my cursor does not return to its previous place in the document; instead it is placed at the very top of the page.

(For those of you who prefer using html: we still recommend Kupu, since it collaborates fairly easily with programs such as MSWord. Besides, Kupu has an html feature; you can switch between the two any time you like. Just open your page > Edit, and in the Kupu bar select HTML. To switch back to Kupu, hit HTML again  or press Save or Cancel for a default Kupu view.)

Choosing Kupu:

Log in.

Click "My Folder," upper right corner of your screen.

Click Edit. When the Edit Person page opens, click User Settings.

Under Content Editor, select Kupu. Save.

Note: According to www.learnplone.org, "The Safari browser will not work with the page editor in Plone due to a known bug in the browser. At this time Safari has not announced a fix." 

The good news is that you can make the navigation bar look shorter, and you don't have to delete items to do that. Instead you can keep items right there in your folder while hiding them from navigation view.

 To hide a single item from navigation:

1. Be sure you are logged in to the website
2. In Contents, select the item that you would like to hide from navigation. (Clicking the item in the navigation bar itself won't work.)
   
3. Click on the 'Edit' tab and then click the 'settings' button
4. Check the box next to 'exclude item from navigation'
   
5. Select 'Save'

Hiding multiple items from navigation:

1. Be sure you are logged in to the website
2. Within your current folder, click Contents, Add New, and create a new folder
3. In the original folder, click Contents
   
4. Select the items to exclude from navigation by checkmarking the box next to the item
5. Click Cut (Not Delete, ok? Right?) Items won't disappear from the original folder until they are pasted
6. Immediately, right away, before doing anything else with your busy life, open your new folder
   
7. Click Paste
   
8. Treat this new folder according to steps 3, 4 and 5 from above

What Are Anchors?

An anchor is a special kind of link that allows you to direct a user to a specific location in a page.  If you have a long page with information that is highly inter-related, it can be helpful to users to provide links that jump them directly to a related topic. This FAQ will help you to create and use anchors in your web pages.

Prepare the Destination Target

Open page. Click Edit. Type a word or phrase which will serve as the mooring destination spot on the page where you'd like your readers to land.

Place cursor immediately to the left of your destination point. Highlight the destination phrase, then give it a style chosen from the text formatting box (Heading, subheading, etc.). The destination phrase needs to be in some formatting style which lets it stand out from the rest of the text; otherwise the anchor function can't find it.

Mark the Destination Target

Highlight your destination phrase again. Click the Kupu anchor symbol, the 14th icon from the left.

In the Anchors box, find the highlighted tab on the left, "Link to Anchor." It should show the Kupu Text Formatting menu, displaying a choice of formats.

Click the style which matches the format of your destination text.

Now the middle panel should show all the phrases in your document which match this style. Find and click the radio button showing your destination text.

Click OK.

On your page, a copy of the destination phrase (highlighted as hypertext) should appear after your cursor. Save.

Create an Origin Label

At the spot where you want to flag the reader's attention and let him/her jump to the destination spot on this page, select the word or phrase which will serve as the flag letting them know they can jump elsewhere for more information. Highlight that word or phrase. In the Kupu bar, click the internal link (= chain) icon. You should see the usual internal link window open up. In the middle panel, choose the page with the destination spot. (It can be on the same page, or on any other page in the website). Click its radio button. This should open a Links, Anchor box in the right-hand panel, with a Link to Anchor drop-down menu. Its first choice will be Top of page (default), and the reader will "land" at the top of the page where you placed the destination anchor. But if you click the menu, it will also display the item Fetching Anchors. If you click this, you should be able to select the phrase that you prepared as the destination point. Click OK, then Save.

Test your anchor: go to the page with the origin text, click it, and see where it takes you. (When I just tried it, clicking the origin text jumped me to the page with the destination anchor, and clicking the destination anchor link moved that link to the top of the page.)

Note: If your page is so long that you need anchors, we recommend that you explore breaking up the material into separate pages.

Also, how about using the FAQ linked here ( create a table of contents ) for your page? Those are considerably easier to create than anchors, and the reader can look at the T of C and click its links to move up and down the page.

Breaking any Link

If you have inserted an anchor or any other kind of link to your webpage, to break the connection to the linked content,

• Choose Edit mode
  

• Look at your hyperlink; click anywhere on the text or image which you highlighted to create the link;
• see the tiny red "X" appearing at the far right of the Kupu editing green-frame (see screen shot below);

• click on this "X," and hit Save. Now you should be in View mode, and you should be unable to open anything with this link. The hypertext line underneath the marker text should have disappeared.
• Note: Why not just delete the hypertext phrase? Because in some cases this will leave the link floating around unbroken. Also, using the red X is a good habit to form because in many cases you will want to keep the original label phrase rather than retyping the whole thing again.
  

To create a link to an email address (say, for a "Contact Us" page),

Copy to your clipboard the email address of the person or department. Open the origin page where that person or department will appear. Enter and highlight the name of the person or department. Click the Kupu Planet Earth link. (Yes, even though the contact may be listed on the Radiology website, we use the external link function for this.) In the field labeled "Link the highlighted text to this URL," backspace over the http:// to remove it, and enter "mailto:contact@uw.edu" where "contact" is the first element of the person's or department's email (There won't be a Preview option for this.) Click OK. When you Save, you should see a little paper envelope symbol next to the hypertext name.

Example: here is an email link for Radiology Web Services tech support.

Breaking any Link

If you have inserted any of these link to your webpage, to break the connection to the linked content,

• Choose Edit mode
  

• Look at your hyperlink; click anywhere on the text or image which you highlighted to create the link;
• see the tiny red "X" appearing at the far right of the Kupu editing green-frame (see screen shot below);

• click on this "X," and hit Save. Now you should be in View mode, and you should be unable to open anything with this link. The hypertext line underneath the marker text should have disappeared.
• Why not just delete the text label? Because this reliable 70% of the time, but there are random exceptions where the link will still operate even though the text does not look hypertexted, and also because in many cases you really want to preserve your text label and remove the link but keep the text.

To create a link to any web page outside the Radiology website,

Copy to your clipboard the url of the destination web page. Open the origin page. Click Edit. Select a word or phrase of text, or an image, which will serve as the label or portal to your destination page. (After you create the link, that phrase will appear highlighted as hypertext.) On the Kupu editing toolbar, click on the icon showing the Planet Earth. (It’s the 14th icon from the left.)

The External Link box opens. In the field "Link the highlighted text to this URL," paste the url of the destination web page. (You may need to first backspace over the http:// in this field.) Click Preview to verify that the external page is the correct destination. Click OK.

To cancel the link before saving, point at the new hypertext link and right-click your mouse. Choose “undo.”

Breaking any Link

If you have inserted any of these link to your webpage, to break the connection to the linked content,

• Choose Edit mode
  

• Look at your hyperlink; click anywhere on the text or image which you highlighted to create the link;
• see the tiny red "X" appearing at the far right of the Kupu editing green-frame (see screen shot below);

Click this link, and Save. The hypertext quality of the text should disappear, and the link should be broken.

Why not just delete the text label? Because this reliable 70% of the time, but there are random exceptions where the link will still operate even though the text does not look hypertexted, and also because in many cases you really want to preserve your text label and remove the link but keep the text.